Help Topic: Collection Manager

This tool is designed to retrieve journal information from our database and provide it in a convenient format for use in other applications. It is primarily for Account Administrators who need to produce listings, check claims or create deep links to journal homepages from their OPACs.

To access the 'Collection Manager' you need to be registered as an Account Administrator and have logged in. You will then be able to find it in your 'Account Administrator Links' menu.

1. Select which journals you want to include in your listing

If you are interested in particular journals or subject areas scroll down the 'Journals' or 'Subjects' list and select them.

Note: to select more than one journal or subject from these menus, PC users should hold down the Control (CTRL) key while clicking on the items they are interested in. On Macintoshes, use the Apple key.

2. Select the types of content you want listed using the 'Contents' list

This menu gives you a number of other ways of selecting journals content:

- all content available to you

- all content not available to you (ie those journals which you do not subscribe to or which Cambridge no longer publishes)

- your institutional subscriptions

- your consortia subscriptions

- your archive subscriptions

- your free trials

- journals no longer published by Cambridge

- journals which changed title

- journals free to all

- issues free to all

3. Use the 'Fields to Display' menu to choose the field types you are interested in.

These include the journal's full and short title, the URL of the journal's homepage and the date the most recent article was published.

4. Select a format

Use the 'Output file' menu to choose how you wish to view or export the data.

You can choose to display the listings on screen so that you can check them before exporting them.

If you would like your data to be formatted into an Excel spreadsheet file, select "Excel Spreadsheet" from the list of options. If you want to incorporate the data into local databases or other types of applications, select either the Tab or Comma Delimited file formats. If you choose any of these options, the data will automatically be previewed on screen. When you are satisfied with the listing, click 'Download file'.

Example of Comma Delimited Format:

Ageing & Society,Cambridge University Press,0144-686X

Example of Tab Delimited Format:

Ageing & Society        Cambridge University Press         0144-686X

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